Moodle Upgrade 2018-19

The DL Team would like to thank all colleagues for their patience and co-operation over the past couple of months as the integration of SITS with Moodle was completed. It was an extremely challenging project for all teams involved.

The next step for Moodle is an upgrade. Normally, we would have upgraded this Summer, but due to the other projects it wasn’t pragmatic to add in a further complexity. It’s important that we stay up to date with our release of Moodle, so ideally we need to upgrade this Autumn term if at all possible (we will resume our normal upgrade process Summer 2019).

Upgrade – Expected down time
IT Services have advised that the upgrade and testing will take two days during which time Moodle will not be available for use. Please can colleagues advise of:

a) preferred dates for us to carry out the upgrade
b) dates that we must avoid (i.e. assignment submission dates)

Agreeing dates
Because finding dates that are appropriate for all colleges is extremely difficult, we have set up a shared Google doc where dates can be entered, so that we can come to some agreement about the upgrade window. There never seems to be dates that suit all courses and any flexibility that can be offered by course teams to help us find a suitable date would be greatly appreciated. If you are aware of any dates when the upgrade can not take place (e.g. assessment submission dates) please do let your college TEL Coordinator know. Their contact details are at the bottom of this post.

Limitations on dates from DL Support
Unfortunately the Christmas vacation is not an option we can offer. An upgrade involves teams from multiple departments and not only is Christmas a time when we are very short staffed, IT Services also implements a code-freeze over this period. In addition, we do not carry out upgrades on a Friday due to the risk of Moodle being unsupported over the weekend.
Early in the New Year, i.e. Jan 2019 is a possibility, but we do not want to leave the upgrade later than this.

Upgrade version
We are currently assessing which version we will upgrade to and it will either be the latest release but one (3.4) or 3.5 if that contains critical bug fixes. Once the version has been decided the DLSupport team will provide details of any important changes or new features to be aware of.

College Technology Enhanced Learning (TEL) Co-ordinators

Bing Choong ( – Camberwell, Chelsea and Wimbledon
Vija Skangale ( – Camberwell, Chelsea and Wimbledon
Jennifer Williams-Baffoe ( – Central Saint Martins
Caroline Rogers ( – London College of Fashion – London College of Communication

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