Author Archives: Andreea-Diana Stan

OAT – Minor changes

As part of the work to integrate OAT with SITS we have made some minor improvements to functionality:

     1 – Submission / hand in date fields on the Settings Page are now auto-populated from data held in SITS. You can no longer manually enter these dates through OAT. Any missing dates will need to be entered via SITS (not all dates have yet been captured in SITS).

     2 – Feedback forms for Referred / Deferred students. These are now auto-created for those students with R or D status. You no longer need to manually create a bespoke feedback form for these students.

     3 – Bespoke feedback forms can still be created for formative assessment purposes. The drop down grade choice will now include Pass and Fail as grade options.

 

The grade that teaching staff need to complete on the OAT form is the indicative grade. The Exam board are responsible for confirming a student’s actual grade and will make the grade adjustments needed for late submissions, non-submissions etc.

 

Tackling Course Site Design in Moodle

The challenges of creating course sites in Moodle that presents course information, resources and communications in a way that students can easily navigate through and find what they need are well known. Solutions aren’t easy  – not least due to the diversity and complexity of teaching approaches across UAL that need to be represented through Moodle course sites. Understandably, it is natural to consider Moodle course sites as any other web-page and we expect to be able to create a good ‘web-site’ experience for our students.  Good web-site design, however, does require a specific knowledge and skill set and, of course – time! Some courses are fortunate in that they have staff with this skill set who are able to develop quite complex  site designs and organisational structures for their materials. Relying on the skills of a few members of staff, however, is seldom sustainable in the longer term.

 

In June, the digital Learning Services team convened a small group of people interested in looking at how we can address this issue of course site design so that all staff can develop and maintain their Moodle site without specialist web-design and coding skills. The discussions were underpinned by the following principles.

  1. Sustainability – i.e. not relying on technologies that would rapidly date, or advanced skills and knowledge;
  2. Scaleability – ideas had to be sympathetic to demands of large courses and student cohorts.
  3. Responsive – course sites must respond to smaller screen sizes of mobile devices
  4. Reducing complexity

 

The group consisted of people from a cross section of support, teaching, training and leadership roles. Through the discussion we looked at examples of Moodle course sites, shared experiences of designing and maintaining Moodle sites, discussed the skills and knowledge required, thought about our training provision and explored ideas for new technical solutions.

 

By the end of the discussion, we agreed that the priority should be to focus on modelling what can be achieved in Moodle just using the tools and resources readily available – i.e. without any specialist knowledge of html / css. We agreed that we would collaboratively design three different scenarios for course site design that would help:

  • Reduce scrolling
  • Make resources easy to find / locate
  • Have visual appeal
  • Be easy for staff to add and manage their resources and content
  • Reduce unnecessary clutter and complexity

 

The more technically minded members agreed to explore the potential of ‘Markdown’ – an html / css editor that could enable greater flexibility within defined limits, but doesn’t require extensive coding knowledge. Another area to look at would be researching any available plugins that have been developed for Moodle.

 

We are going to experiment with using Slack (https://moodledesignworkgroup.slack.com)  to help continue our discussions. Our next meeting is scheduled for Wednesday September 19th, 2.00 pm. If you are interested, you would be warmly welcome to join in the discussions. Please email Andreea Stan (a.stan@arts.ac.uk) who will include you in any communications.

Preparing Courses for the next Academic Year

The 18/19 course sites are expected to be available in Moodle from July 12th ready for you to prepare for the next academic year.  Below you can find useful information that will help you copy content across from your existing course area to your 18/19 site. Please do take note of the activities (listed at the end of this post) which must not be copied between course sites.

  • New Courses Created
    New ‘EMPTY’ 18/19 courses will be automatically created in Moodle.
  • Students Enrolment
    Students will be automatically enrolled onto their 18/19 Programme, Course, Year Course and units based on the information held in SITS.
    Students will see their 18/19 courses in Moodle as soon as they enrol in August/ September
  • Staff Enrolment/Removal
    We will enrol staff onto the 18/19 courses in Moodle based on current staff enrolments on 17/18 courses.
    If you would like to be unenrolled please email dlsupport@arts.ac.uk with a list of courses.
  • Previous Course Access
    16/17 and 17/18 courses in Moodle will remain active and available to all staff and students enrolled on them
    15/16 courses will be switched off.

To copy content from your 17/18 site to your 18/19 site…

  • Copy 17/18 Course ID
  • Import 17/18 course content into 18/19 course.

DO NOT IMPORT THE FOLLOWING ACTIVITIES: 

  • Turnitin
  • Bb Collaborate
  • News Forum
  • Moodle Assignments
  • Database
  • Glossary

UPDATE AND CHECK THE FOLLOWING:

  • Hide/Show Topic Sections
  • Check hyperlinks
  • Add/Remove Staff
  • Check course structure is correct

For a more in depth information please visit: Preparing Courses for the New Academic Year site on Moodle. If you do not have access to this site and you are responsible for adding content to your course site please email dlsupport@arts.ac.uk .

Please note that there is a scheduled downtime in July for Moodle, necessary to complete the transition to the UAL hosting.  Moodle will be available, but users should note that if any critical issues arise during UAT and the decision is made to roll back and not change our hosting arrangements  all changes made in Moodle during these dates will be lost and not recoverable. More information on our previous blog post Moving Moodle Hosting to UAL.

Moodle Hosting

The work on moving Moodle hosting to UAL has progressed very smoothly and we are now in the final stages of the project.  This week colleagues across the colleges are testing the new Moodle environment to check the integrity of their course sites, course content and enrollments. The next step will be to take Moodle out of service so that we can switch the hosting environment. Important information about how this will impact you is detailed below:

  • Tuesday 3rd July: Moodle out of service all day. If you try to log into Moodle you will see an ‘Under Maintenance’ screen.
  • Wednesday 4th July: Moodle out of service until approximately 3.00 pm. When we turn the service back on access will be almost instant within the UAL network, but can take about 24 hours to be globally available.
  • Friday 6th July: final decision to either continue with UAL hosting or roll back to former hosting arrangement.
  • Monday 9th July: Moodle back in service

IMPORTANT: Wednesday 4th July – Friday 6th July: Whilst we are confident the switching to the new  hosting environment will be seamless,  we strongly advise that users refrain from making any major changes or edits to their course content during these few days. During this period the DLSupport team will be checking and monitoring the new environment to ensure  performance and reliability is as expected. Should anything critical  arise that means we need to roll back to our former hosting arrangements and any changes made to Moodle course sites will be lost.

Workflow Upgrade

Following consultation with colleges, work to upgrade Workflow is scheduled for 11th and12th September 2018. During the upgrade Workflow will be taken down and will not be available to colleagues or students. We apologize for the inconvenience, but the upgrade is essential to keep the platform in line with the most stable release of the software and to maintain platform performance and security.

View and test out the new version

If you would like to test the new version of Workflow and feedback to us before the sign off, please visit http://workflow-staging.arts.ac.uk and email any feedback to dlsupport@arts.ac.uk

Time Scales

  • Tuesday 11 and Wednesday 12 September 2018 – Workflow upgrade*
  • Thursday 13 September 2018 – Workflow will be back online for User Acceptance Testing**
  • Friday 14 September 2018 – Workflow upgrade sign off**

The Digital Learning Support team are currently upgrading the dev environment so that we can analyze any new features or changes to functionality. Digital Learning support will issue guidance about any key differences prior to the end of the Summer term.

*During this time Workflow will be taken down and will not be available to colleagues or students.

**Although Workflow will be available to use on these days, it is still ‘at risk’. We advise that colleagues and students do not make any critical edits to Workflow sites during this ‘at risk’ period as any changes are likely to be lost should problems arise requiring us to roll back to the current version of the software. We will put up a message in Workflow during the ‘at risk’ period to warn users of this.

 

NO Moodle UPGRADES scheduled for this summer

As you might have already read in one of our previous posts, Moodle hosting is planned to move in-house this July. There will be a necessary downtime in order for the full transition to be completed, but please note that there is no Moodle upgrade scheduled for this summer. Once the hosting transition is complete Moodle will continue to look and work the same way as before.

For more details regarding the move of Moodle hosting and the downtime dates, please read our previous post – Moving Moodle Hosting to UAL.

DLS team away day

The DLS team got together last Tuesday for the annual team day. This time we thought it would be good to spend the day away from everything digital and to try something new to all, so we decided to have a go at pottery and started the day early in Peckham, at  The Kiln Rooms – a wonderful open access ceramics studio based at Peckham Levels.

The staff at The Kiln Rooms were incredible – great artists, teachers and people too – and they helped us quickly get from a handful of clay to not so perfect but still functional pots.

 

  

Catering was provided by Wildflower Cafe – super yummy and a must go, especially if you are vegetarian/vegan!